447. October 2020 Minutes

Updated: Nov 3

KING ÆLFRED LODGE NO.7487

MINUTES OF THE FOUR HUNDRED AND FORTY-SEVENTH REGULAR MEETING

HELD AT THE MASONIC CENTRE, ALRESFORD ROAD, WINCHESTER

ON MONDAY, OCTOBER 5, 2020.

As a result of the Coronavirus pandemic and the subsequent Government and UGLE Covid-19 restrictions, this meeting was conducted under the ‘Rule of 6’.

The ‘Opening Ode’ was not sung.

Item 1 on the Agenda: The Lodge was opened at 6:00.pm. there were present the Principal Officers:

W. Bro. Tim Hadfield, Worshipful Master,

Bro. Matt Wood, Senior Warden,

W. Bro. Andi Parker, Acting Junior Warden.

together with W. Bro. Sam Chapman (acting Secretary), W. Bro. Derek Saunders (IPM), Bro. Lee Saunders (IG) and acting as Tyler outside the door of the Lodge was W. Bro. Mick Whitfield.

Items 2 & 3 on the Agenda: The previously circulated Minutes of the 445th Regular Meeting of the Lodge held on Monday, March 2nd, 2020, and the Minutes of the 446th Regular Meeting of the Lodge which was due to be held on Monday, April 6, 2020 but cancelled due to the Masonic suspension, were duly approved by the Brethren during a Lodge video conference business meeting held on Friday, October 2, 2020, and duly confirmed and signed by the Worshipful Master. There were no matters arising.

Item 4 on the Agenda: The Fire Regulations & Safety Notice was addressed prior to the Lodge opening.

Item 5 on the Agenda: Brother Almoner’s pre-circulated report is appended to these minutes.

Item 6 on the Agenda: Brother Charity Steward’s pre-circulated report is appended to these minutes.

Item 7 on the Agenda: On behalf of Bro. Treasurer, Bro. Acting Secretary gave ‘Notice of Motion’ that the Lodge subscriptions for 2021 be increased by no more that £10 (ten-pounds), plus a further ‘Notice of Motion’ that Brethren whose fees are outstanding on October 31, 2020, be excluded in accordance with BoC Rule 181 and Lodge Bylaw Rule 6.

Bro, Acting Secretary informed the meeting that Bro. John Kent had resigned following his relocation to Devon. Taking these circumstances into account, it was agreed not to invoke Rule 183 BoC and to reluctantly accept the resignation. Bro. Secretary had assisted Bro. Kent in finding a suitable Lodge near his new home to enable him to continue his journey in Freemasonry.


The City of Winchester Freemasons Club reports had previously been circulated to all Brethren. Item 8 on the Agenda: To consider Notice of Motion given by Bro. Charity Steward at the last regular meeting, to donate a sum not exceeding £500 to the Stroke Association Charity, plus a sum not exceeding £250 to the Heart Research Institute. Both were duly approved by the Brethren during a Lodge video conference business meeting held on Friday, October 2, 2020. Proposed by Bro. Charity Steward, second by W. Bro. Mick Whitfield and in the usual manner observed among Mason’s. Item 9 on the Agenda: Due to the restriction on numbers attending, the presentation of Grand Lodge certificates was deferred. Item 10 on the Agenda: To Ballot for the ensuing year: a) The Worshipful Master. b) The Treasurer. Bro Acting Secretary informed the brethren that Bro. Matthew Anthony Wood was the only nominated candidate for the office of Master of the Lodge and W. Bro. Ian Edward Paddey was the only candidate nominated for the office of Treasurer. Bro Acting Secretary declared that in accordance with provisions of Rules 105(a) and 112(a) Book of Constitutions that both elections were in favour of Bro. Matthew Anthony Wood as Worshipful Master (Elect) and W. Bro. Ian Edward Paddey as Treasurer.

Bro. Matthew Anthony Wood rose to thank the Brethren for their faith and confidence in electing him and looked forward to being installed as Master of the Lodge.

Items 11-15 on the Agenda were duly approved by the Brethren during a Lodge video conference business meeting held on Friday, October 2, 2020 as follows:

Item 11 on the Agenda: It was proposed by W. Bro. Andi Parker that the Master Elect should appoint the Tyler for the ensuing year. This was seconded by W. Bro. Alan Smith and approved in the usual manner observed among Mason’s.

Item 12 on the Agenda: It was proposed by W. Bro. Mick Whitfield that the Officer appointed as the Lodge Charity Steward should represent the Lodge on the Provincial Charities Association. This was seconded by W. Bro. Andi Parker and approved in the usual manner observed among Mason’s.

Item 13 on the Agenda: It was proposed by W. Bro. Alan Smith that the Lodge Inner Guard and Lodge Assistant Secretary be elected to the Lodge Committee. This was seconded by W. Bro. Tim Hadfield and approved in the usual manner observed among Mason’s.

Item 14 on the Agenda: It was proposed by W. Bro. Paul Naish that the Master Elect should appoint two Brethren to serve as Lodge Accounts Examiners for the ensuing year. This was seconded by W. Bro. Sam Chapman and approved in the usual manner observed among Mason’s.

ITEM 15 ON AGENDA: - It was proposed by W. Bro. Stuart Robinson that the Worshipful Master appoint a minimum of two Brethren to serve on the entertainments committee for the ensuing year. This was seconded by W. Bro. Stuart Mawson and approved in the usual manner observed among Mason’s.

ITEM 16 ON AGENDA: Propositions

First Rising: All communications from United Grand Lodge had been circulated electronically to members on email. As these are now only communicated electronically by United Grand Lodge, Bro. Secretary would provide a ‘hard copy’ on request to any member not on email.

Second Rising: All communications from Provincial Grand Lodge had been circulated electronically to members on email. Minutes of the A.G.M. of Provincial Grand Lodge held in July had been circulated electronically to Brethren on email and hard copies are available to other Brethren on request.

Third Rising: The Worshipful Master rose to thank those present during these very challenging times, as without them, the meeting would likely have been abandoned for being inquorate.

W. Bro. Derek Saunders rose to pay tribute to the exceptional work carried out by Bro. Almoner during the Covid-19 pandemic.

W. Bro. Andi Parker then rose to pay tribute to the exceptional work carried out by Bro. Secretary in keeping the Brethren engaged during the Masonic suspension and beyond.

W. Bro. Sam Chapman made an appeal to all members, especially those who are unable to attend meetings during the ‘Rule of 6’, to continue making the same charitable donations they would have done had they physically been able to attend our Regular Meetings. He added that this is important if we are to continue supporting worthy causes as outlined in our Charity Protocol. Donations can be made via the Masonic Foundation Trust website: https://donate.mcf.org.uk/donate-relief-chest/ quoting L7487 as the Relief Chest number.

There being no further Masonic business, the Lodge was closed in peace and harmony at 6:18p.m.

The ‘Closing Ode’ and ‘National Anthem’ were not sung.


Acting Secretary

W. Bro. Sam P Chapman







Worshipful Master

W. Bro. Tim Hadfield

November 2, 2020

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KING ÆLFRED LODGE 7487
CHILCOMB DOWN HOUSE
124 ALRESFORD ROAD
WINCHESTER
SO21 1HA
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