Held by Video Conference March 8, 2021 at 7pm
1. Welcome and Apologies - Matt Wood
Meeting opened 19:07
Apologies were noted from Noel Voice and Andi Parker.
2. Declaration of ‘Any other business’ - All
Additional items noted below.
3. Minutes of the last meeting held on December 20, 2020 - Sam Chapman
The minutes were approved with Sam Chapman proposing and Alan Smith seconding. Motion unanimously passed.
4. Matters arising:
Agenda item 3-3-3-3-3-3-4 – Past Masters Jewels – UPDATE REQUIRED. Outstanding action with AP to speak to PM
Further to some work by Andi Parker the jewels are ready to be produced. They cost £55 plus VAT and delivery of £8. It was proposed that £700 would be made available for the purchase of 10. Proposed by Mick Whitfield and Seconded Stu Robinson. Unanimously approved.
Agenda item 6g – Lodge Stewards responsibilities UPDATE REQUIRED from SR
Stuart confirmed that he would provide an update for our next committee meeting in June.
5. Secretary's Report - Sam Chapman
All annual returns have been submitted
6. Director of Ceremonies - plan for future meetings - Andi Parker
Currently no plan in circulation but Andi assured the committee that he would be putting one in place in conjunction with Mick and Stuart.
7. Treasurers Report - Ian Paddey
Accounts were presented and approved by both examiners.
Mick Whitfield proposed and seconded by Alan Smith. Unanimously approved.
8. Update from COWFC - Ian Paddey
Simon Stone's retainer has been extended until May.
Sam updated on work to refine the centres governance, enabling borrowing to take place.
9. Entertainments Sub-committee - Paul Naish
Hotel to be booked for next year 19th March.
Terms of reference to be agreed - Action Paul Naish.
Social events could be help across the summer - sub-committee to advise.
10. Any other business as declared in Agenda item 1 above
NCA Charity Update - Andi Parker
Andi to circulate guidance for submitting to the MCF with an imminent festival approaching.
Committee liked the idea of online raffles - Andi to liaise with Ian Paddey to progress/investigate.
Circulation of Almoners Report
Aubrey advised that he has received a number of messages that they are not getting his almoners report. SC advised that anyone that has issues should be referred to him to help.
Date of next meeting – Monday, June 7, 2021 at 7pm prompt
The meeting was closed at 8.28pm
ALL MEMBERS OF KING ÆLFRED LODGE ARE INVITED TO ATTEND BUT ONLY OFFICERS OF THE LODGE ABOVE THE OFFICE OF INNER GUARD AND PASTMASTERS OF THE LODGE, PLUS THE TWO ELECTED MEMBERS ARE ELIGIBLE TO VOTE ON ANY RESOLUTION.