December 2020: Committee Meeting Minutes

Committee Meeting


To be held by Video Conference (Log-on details to follow by separate email) December 14, 2020 at 7pm PROMPT


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Minutes


1. Handover of Chair - Tim Hadfield

Meeting opened 19:05

The meeting chair was handed over to our current WM Matt Woods


2. Welcome and Apologies - Matt Wood

Apologies were noted from Andi Parker.


3. Declaration of ‘Any other business’ - All

No additional business was declared.


4. Minutes of the last meeting held on September 14, 2020 - Sam Chapman

The minutes were approved with Matt Wood proposing and Tim Hadfield seconding. Motion unanimously passed.


5. Matters arising:

  • Agenda item Potential candidates/Membership Pathway - STANDING UPDATE for ALL Members, noted and this item was agreed to be closed.

  • Agenda item 3-3-3-3-3-3-4 – Past Masters Jewels – UPDATE REQUIRED from AP

AS spoke to Paul Moriaty about past masters jewels, implication that 50 past masters jewels would need to be ordered. Carried over to next meeting. Action with AP to speak to PM.

  • Agenda Item 3-3-3-6 – Timings of Meetings UPDATE REQUIRED from JR

Closed

  • Agenda item 6a - Outstanding subs UPDATE REQUIRED from IP

SC advised in IP's absence that all subs had been collected.

  • Agenda item 6d – Supporting the Centre Caterer UPDATE REQUIRED from IP

SC updated the committee on the donations the centre has made to Simon Stone. King Aelfred Proposed an initial donation of £850 to the centre. Matt Wood Proposed and Mick Whitfield seconded. Unanimously passed.

  • Agenda item 6g – Lodge Stewards responsibilities UPDATE REQUIRED from SR

Item carried over to next meeting

  • Agenda item 7a - Ian to advise how he is managing any SO overpayments.

Both SO members have been contacted and this issue has been resolved. Closed


6. Secretary's Report - Sam Chapman

SC updated that there would be a couple of noticeable changed in taking on the secretaries role. Firstly that turn around times for correspondence would be around a week. We as a Lodge have been spoiled by the efficiency of Alan Smith, our former secretary.

Alan asked to talk about how this would be historically archived. SC will pick this up with AS separately.


7. Director of Ceremonies - plan for future meetings -Andi Parker

AP not in attendance is asked to update Bro Sec, on what we will be doing next year so we can put out an agenda.


8. Treasurers Report - Ian Paddey

Lodge is in a healthy financial state. However action all to look at the website and check your permenetant dining list status.


9. Any other business as declared in Agenda item 1 above

None declared and so meeting was closed at 19:48.


Date of next meeting – Monday, March 8, 2021 at 7pm prompt


ALL MEMBERS OF KING ÆLFRED LODGE ARE INVITED TO ATTEND BUT ONLY OFFICERS OF THE LODGE ABOVE THE OFFICE OF INNER GUARD AND PASTMASTERS OF THE LODGE, PLUS THE TWO ELECTED MEMBERS ARE ELIGIBLE TO VOTE ON ANY RESOLUTION.

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KING ÆLFRED LODGE 7487
CHILCOMB DOWN HOUSE
124 ALRESFORD ROAD
WINCHESTER
SO21 1HA
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